Library Board members:
The job description for library trustee is available here.
Members present: Brigit McCallum, Jon Willard, Tom Cyr, Roberta Gallant, and Sherri Johnson. Librarian: Ruth Blake. Absent: Dee Baker.
Minutes from November meeting were discussed. Brigit asked for a correction of the date for the next Friend's meeting. It will be on Jan. 4th, not the 1st. Motion to accept with this edit by Jon. Seconded by Tom. Approved 5-0.
Financial report: Ruth had just received records from the town and will review them with Tom. There was some concern about numbers on certain items and these will need to be cleared up.
Librarian's report: Ruth reported that the electrician has not yet shown up to repair lights. She will look into whether we have to use the town recommended electrician.
Building Committee report: Tom said that they are continuing with the grant-writing process.
Friends report: Brigit reported the Walkathon planning meeting to be held on Jan. 1st. They are also working on the plans for a dance.
Election of Officers: Secretary has been asked to check minutes from earlier years of the Board to discover by-laws created to determine number of Board members required and election of officers. Nomination made for Jon Willard to fill the role of President made by Tom. Seconded by Bobbi. Approved 5-0. Nomination made by Jon for Brigit to fill the role of Vice President. Seconded by Bobbi. Approved 5-0. Nomination to have Sherri continue to be Secretary made by Bobbi. Seconded by Jon. Approved 5-0. The election to the position of Treasurer will be tabled until the January meeting. Motion made by Bobbi. Seconded by Jon. Approved 5-0.
Motion to adjourn by Jon. Seconded by Bobbi. Approved 5-0.
The next meeting will be held on Thursday, Jan. 25.
Respectfully submitted, Sherri Johnson
Members present: Tom Cyr, Roberta Gallant, Jon Willard and Sherri Johnson. Librarian: Ruth Blake. Absent: Brigit McCallum, Dee Baker.
In Brigit's absence, a Chairman pro tem was selected. Tom was nominated by Bobbi. 2nd by Jon. Approved 4-0.
A motion was made to approve minutes from October meeting by Jon. 2nd by Bobbi. Approved 4-0.
Librarian's report: Ruth wanted to add that an electrician will be coming to replace/fix non working lights in the building.
Financial Report: We are still missing reports from July, Aug., and October. From our own records everything is on target.
Building Committee Report: A workshop meeting has been planned for Dec. 18th, to focus on grant writing. A mass mailing to patrons was recently accomplished. The focus this next year will be primarily toward finding private donors.
Friends Report: Next meeting to be held on Jan. 1, 2007. A walk-a-thon is being planned for late Spring.
Motion to adjourn made by Sherri. 2nd by Tom. Approved 4-0.
Next meeting: Dec. 28, 7 p.m.
Respectfully submitted, Sherri Johnson
Tom Cyr to take minutes in the absence of Sherri Johnson.
Members present: Brigit McCallum, Tom Cyr, Dee Barker, Roberta Gallant, Jon Willard. Absent: Sherri Johnson. Librarian: Ruth Blake.
Motion to approve minutes of last meeting. Motion: Jon 2nd: Tom Carried 5-0-0
Motion to accept the FY 2008 operating and capital budget request of $99,630 as defined in the previous workshop session and as amended. (Ruth to clarify a few text items on various detail pages. Trustees also recommended changing one spending category title from 'Equipment Fund Comp. Maint.' to 'Capital Spending' for clarity. Motion: Jon 2nd: Tom Carried 5-0-0
Public Computers: Contrary to the Library's computer use policy -- 'No patron, or other computer user shall install or use any software not present on the system as configured by the staff" -- some users are modifying icons on the desktop, installing downloaded programs, and changing Internet settings (i.e. changing home page to a pornography site from the waterborolibrary.org page). Discussion concerned what technology fixes may be implemented to solve the problem and/or what changes in operation may help solve the problem. Bobbi Gallant presented a page describing the 'lockdown' program used by the Biddeford library. Tom will investigate this option. Motion to table the discussion, pending research by Ruth on what other libraries are doing, and the distribution of the text of our current Acceptable Use Policy. (Policy document was copied and distributed immediately.) Motion: Jon 2nd: Dee Carried 4-1-0
ALA minimal information-keeping policy: No text of this policy was presented. Motion to table until actual text of a proposed policy is available. Motion: Tom 2nd: Dee Carried 5-0-0
Add bulletin board in Front Hall for Library Use only (in addtion to the current publicly available one): Motion to approve. Motion: Jon 2nd: Bobbi Carried 5-0-0
Excessive spam in staff email accounts: Move to table discussion pending further research and to include spam protection software (or subscription fees) in FY 2008 budget, under Computer Software category (Amount to remain the same, reallocation only). Motion: Jon 2nd: Dee Carried 5-0-0
Meeting date for November 2006: Traditional meeting date falls on Thanksgiving Day. Motion to move regular meeting date to the following Thursday, Nov. 30, 2006, 7 p.m. at the library. Motion: Tom 2nd: Jon Carried 5-0-0.
Adjourn 8:40pm: Motion: Bobbi 2nd: Dee Carried 5-0-0
Introductions and welcomes were made to new board members Roberta Gallant and Jon Willard.
Members present: Brigit McCallum, Tom Cyr, Dee Barker, Roberta Gallant, Jon Willard, Sherri Johnson. Librarian: Jean Rundgren.
Secretary's report for July 27 meeting: Motion to approve made by Dee, seconded by Tom, approved 6-0.
Financial Report: Still waiting for final report for end of fiscal year.
Librarian's report was noted.
Building Committee Report: Tom reported that presentations for the new library have been made to the Selectmen and the local Lions Club. Two public forums were advertised but were not attended. Four areas have been identified to pursue: Grant writing, Major donors, Friends' event-based fund raising, and direct mail.
Friends Report: Brigit reported that fundraising events are being planned, including a Spring walk-a-thon, read-a-thon, Spring dance and a possible auction.
A 5-year Capital Plan (PDF file) was proposed and accepted. A motion to accept the proposed 5-year Capital plan was made by Jon, seconded by Dee, approved 6-0.
A motion to adjourn was made by Tom, seconded by Dee. Approved 6-0.
Upcoming meetings: Oct. 12th, a special meeting to discuss the operations budget, at 7 p.m. Regular trustees' meeting on Oct. 26th at 7 p.m.
Respectfully submitted, Sherri Johnson
The beginning of the meeting was dedicated to a proposal for a presentation that Tom Cyr will present to the Selectmen on Tuesday, Aug. 1. Present for this presentation were Brigit McCallum, Jack Seery, Tom Cyr, Dee Barker, Carol Noble, Ruth Blake, Maggie Taylor, Judy, and Sherri Johnson. The Trustee's meeting was immediately following this presentation.
Members present: Brigit McCallum, Tom Cyr, Dee Barker, and Sherri Johnson. Librarian: Ruth Blake.
Secretary's report for the June 8 meeting. Motion to approve made by Dee. Seconded by Sherri. Approved 4-0.
Financial report: Tom is still waiting for the final expenditures to be noted before determining the final numbers for the year.
Librarian's report: New flat-screen monitors were installed. The new InfoCentre has been installed and the library now has an on-line catalog.
Friends report: The megasale on July 22 brought in $2,862.40, as follows:
The Sept. meeting will be held on Sept. 21 because of schedule conflicts, instead of on Sept. 28. (There is no meeting planned for August.)
Motion to adjourn made by Dee. Seconded by Tom. Approved 4-0.
Respectfully submitted, Sherri Johnson
Members present: Brigit McCallum, Tom Cyr, Dee Barker, and Sherri Johnson. Librarian: Ruth Blake.
Motion was made by Tom to allocate remaining funds in budget to capital items as described below:
Discussed the summer schedule. The July meeting will center on approval of web site elements.
A motion was made by Dee that we skip our August meeting. Second by Tom. Approved 4-0.
A motion was made by Dee to adjourn. Second Tom. Approved 4-0.
Next meeting to be held on July 27.
Respectfully submitted, Sherri Johnson
Members present: Brigit McCallum, Tom Cyr, Dee Barker, and Sherri Johnson. Librarian: Ruth Blake.
Secretary's Report for April 27 meeting. Motion to approve by Tom, seconded by Brigit. Approved 4-0.
Financial report: Given by Tom. Reported a quiet month with no budget concerns.
Librarian's report: Ruth spoke of receiving the Narragansett grant for the summer reading program. Process is underway to hire a new library employee.
Building Committee report: Given by Tom. Drawings were shown to board members. These plans have been tentatively approved and are awaiting the final drawings. Looking at fundraising for an estimated cost of $2,250,000. There will be a workshop meeting on June 5th to prepare a presentation for the Selectmen. Next Building Committee meeting will be held on June 19th.
Friends Report: Given by Brigit. Reported that the downstairs has been actively worked on and that she was preparing to clean the rug. The Megasale will be held the fourth Saturday of July.
A motion to adjourn was made by Dee, seconded by Brigit. Approved 4-0.
Respectfully submitted, Sherri Johnson
Members present: Brigit McCallum, Tom Cyr, Brenda Pinette, Sherri Johnson. Absent: Dee Barker. Librarian: Ruth Blake.
Secretary's Report: Motion to accept the minutes by Tom. Seconded by Brenda. Approved 4-0.
Financial report: Given by Tom. Found the Building maintenance expenditures to be the result of the work done to meet OSHA requirements.
Librarian's report: Ruth mentioned that outside yard work had been done by several families. The library was finishing up its April Readathon program and will be looking forward to the ice cream social to celebrate its conclusion on May 8th.
Building Committee report: Continued meetings with architect Frank Oliver for schematic design phase. Close to accepting a final design.
Friends Report: Brenda is in charge of basement clean up and restoration. Mega sale is scheduled for July 22nd.
Motion to adjourn by Tom, seconded by Brenda. Approved 4-0.
Next meeting to be held May 25th
Respectfully submitted, Sherri Johnson
Members present: Brigit McCallum, Tom Cyr, Brenda Pinette, Sherri Johnson. Absent: Dee Barker. Librarian: Ruth Blake.
Secretary's Report: For January 26th meeting. (No meeting was held in February.) Motion to accept the minutes by Brenda, seconded by Brigit. Approved 4-0.
Librarian's report: Discussed and accepted.
Financial report: Found the Building Maintenance YTD expenditures are seriously over budget. We need details from the town as to where this money has gone.
Building Committee report: Meeting with the architect on Monday, March 27th.
Friends Report: A sub-committee has been formed to look into cleaning the basement and making it an appropriate meeting place for the increased programming at the library. A book sale was held in March that brought in $471.00.
A motion to adjourn was made by Tom, seconded by Brigit. Approved 4-0.
Next meeting to be held on April 27th.
Respectfully submitted, Sherri Johnson
Members present: Brigit McCallum, Tom Cyr, Dee Barker, Sherri Johnson. Absent: Brenda Pinette. Librarian: Ruth Blake.
Secretary's Report: A motion was made to accept the minutes from the Nov. 21, 2005 meeting by Tom, seconded by Dee. Approved 4-0.
Librarian's report: Discussed meeting of OSHA requirements with new exit signs and emergency lights installed. Difficulties with snowplowing, an hours and work list to be established to solve the problem.
Financial report: Reviewed; currently on budget.
Building Committee report: Progressing. Some discussion of building size ongoing.
Friends Report: Book sale held in Dec. brought in a profit of $317.00. Discussion on response to the Appeal Letter. Corrie Sweeney is the new Treasurer. Currently preparing for the Cabin Fever Book Sale in March.
Wireless service: Tom will post information for users on the new library web page.
New Web site: Discussed the new web site and the time frame for producing an online catalog. Discussed Capital purchases to facilitate priorities.
Library Trustees Activities: Book groups, book binding repair, evening reading session and technology were all emphasized.
Motion to Adjourn made by Dee. Seconded by Tom. Approved 4-0.
Next meeting will be held on Feb. 23, 2006.
Mission Statement of the Waterboro Public Library Board of Trustees: The mission of the Waterboro Public Library Board of Trustees is to direct or advise in governing the library in accordance with procedures relating to the library's status as a Town of Waterboro department.
Expectations and Responsibilities include but are not limited to the following: Volunteers serving on the Board of Trustees are expected to participate in the following responsibilities: